Privacy statement

OFFICIAL SENSITIVE

 

Your data on the NSSIF Insights Platform (the “Platform”)  

It is important that you read this privacy statement, so that you understand what personal data we collect about you, why we collect it and how we treat it.  

 

Who is processing your personal data? 

NSSIF (“we” or “our”) is the registered data controller. The company is registered in England & Wales with its registered address at PO Box 75843 London, SE1P 6GJ. Please note that you are responsible for any content you upload to the Platform. For more information on the content on the Platform, please refer to our terms and conditions. 

 

Why is your personal data being collected?   

To benefit from NSSIF Insights, we need to know who you are, primarily to provide you with a secure way to log in to the Platform; to ensure that you still meet the necessary entry requirement to have access; and to deliver the NSSIF Insight reports to you in accordance with our terms and conditions. 

We collect statistical information about your usage of the Platform to understand and monitor how the Platform and our NSSIF Insight reports are being used; to support the community; and to ensure that we provide NSSIF Insight reports that are relevant. We also monitor Platform account usage so that we can remove inactive accounts. This is further explained below, in the section ‘How will your personal data be used’. 

 

NSSIF’s lawful basis for processing your personal data 

The processing on the Platform is carried out in NSSIF’s legitimate interests and those of its community. We may also process other personal data but where we are relying on your consent to do so, we will always ask for your consent before any further processing takes place. 

 

What personal data is being collected? 

To use the Platform and obtain full benefit from it, you must register by creating an account. On registration, you must provide us with at least your name, email address and organisation.  

We collect details of your visits to the Platform, including traffic and location data, weblogs and other communication data, and information from your computer, such as your IP address and cookies information. Information about these is further explained below in the section ‘IP addresses and cookies’. 

 

How is your personal data collected? 

You provide the personal data via registration, completing your profile, and interacting with the Platform.  

 

How will your personal data be used? 

We use the personal data we hold about you in the following ways: 

  • To administer and support the Platform. 

  • To contact you by email from time to time to inform you of major new NSSIF Insight reports and essential service information, or ask for your views about the Platform.     

  • For assessment and analysis, so we can review, develop and improve our services. 

  • For other specified purposes, to which you have given your consent.

 

Who will your personal data be shared with? 

Your personal data will also be shared with:     

  • Network and group administrators, so they can facilitate and support networks and groups you belong to. 

  • Our email service provider, Wix.com, so we can send a welcome email to new members and send important service update emails. 

  • Any other third parties, in circumstances where you have given us express permission to share your personal data. 

We do not sell, trade or rent your personal data to other parties. 

We reserve the right to share your personal data with a third party without your consent where we believe that such disclosure is: 

  • required by law; 

  • necessary to assist in the prevention or detection of any criminal action; or 

  • is in the overriding public interest and is permitted by law. 

 

How long will we keep your personal data for? 

 

Protecting your personal data 

We are committed to data security and we take all reasonable and appropriate steps to protect your personal data from unauthorised access, loss, misuse, alteration or corruption. We have in place physical, electronic and managerial procedures to safeguard the personal data you provide to us. Our security information in the help section provides more detail. 

Through the registration process members are sent a verification email to validate their account. This helps to protect the Platform from anyone who intends to misuse it and potential spammers by ensuring that the email address used is valid; the user is who they say they are; and the user owns the email address. This also protects the user by confirming their registration on the Platform and ensuring that they intended to register to use the service. 

 

IP addresses and cookies 

We may collect information about your computer, including your IP address, which is a numerical label assigned to each device connected to the internet. This does not identify you as an individual, but enables us to determine location, operating system and browser type for our own management information reporting and system administration purposes. 

We may also collect cookie information. Cookies are text files placed on your computer to collect standard internet log and visitor behaviour information. This information is used to track visitor usage of the Platform and to complete statistical reports on activity. 

For more information, please see our cookie statement. 

 

Your personal data rights 

You are able to access and update your personal data via your profile at any time, this includes access to update your email notification preferences. We encourage all our members to keep personal data and preferences up to date. You can also: 

  • ask us to provide you with a copy of your personal data; 

  • in some circumstances, object to our processing of your personal data and ask us to restrict our use and delete it; and 

  • ask us to correct your personal data if it’s inaccurate.  

 

This privacy statement is regularly reviewed and updated. It was last updated on 22/04/24. 

If you have any queries about this statement, please contact insight@nssif.gov.uk